Why it is Finally Time to Retire Your Fax Machine

Why it is Finally Time to Retire Your Fax Machine

Fax machines today are relics of a very important time in our past. They were ubiquitous and found in every office, household, or other places of business. For a very long time, it was the only secure way to transmit information over long distances in a brisk amount of time.

Things have now changed. The advent of technology has more or less made the antiquated merits of having a fax machine almost obsolete. We say almost as the machine can still be found in and around many offices and households even today.

Apart from the obvious convenience of using modern technology instead of a fax machine, there are other imperative reasons to abandon fax machines altogether. A primary factor just so happens to be the issue of security. With security regulations becoming stricter and data theft becoming more and more common, many organizations have already abandoned fax machines in favor of technologies that have stringent protocols in place to protect valuable data.

In this article, we would like to emphasize why it is finally a good idea to take your faxing endeavors online and let the fax machine just be a fond memory to be occasionally nostalgic about.

Absence of Encryption

We humans are susceptible to ostensibly small errors that can eventually have grave consequences. This can be seen and has been experienced in the past by fax machine users. A single wrong number dialed on the machine can send the fax to parties that weren’t meant to see it.

Now most of the time, individuals would just ignore the wrong mail. However, there are scenarios wherein this information can also be exploited for personal gain. Such errors can also occur while sending emails, but at least in emails you can use encryptions to protect them from unwanted eyes.

Hence, it is crucial for businesses especially those that deal in confidential data transfers to switch to online faxing alternatives, in order to save themselves from being at the receiving end of malpractices.

Fax Machine Hacking

Did you know that fax machines can be hacked? It is quite complacent to believe that fax machines cannot be hacked like cell phones and computers can. This cannot be any further from the truth. The transmission protocols of yesteryears still remain, thus making fax machines vulnerable to hacks.

Companies that use all in one fax machines that have email options available on the fax machines are especially susceptible to such practices. With other crucial tasks like printing, copying attached to the machine, the entire central system of the organization can be compromised in a second.

It is a well-documented fact that such machines can be used to gain unauthorized access to the whole connected system of an organization, thus eventually also getting access to computer systems and the information contained in them.

The Risk of Data Loss

The above two factors can easily culminate in the worst-case scenario, which is loss of data. It is simply extremely easy to get unauthorized access to documents that are sent or received via a fax machine. As such, important information can be misplaced, lost, or get into the wrong hands.Even though there are protocols in place at reputed organizations as to how a fax machine is supposed to be used, and who is allowed in the faxing room, they are rarely adhered to by the staff.

Documents received via Fax machines can easily catch the attention of a passerby. These documents can be misplaced, taken off an idle machine, and cause tons of problems for the management. There can be losses in the upwards of billions if such things do end up happening.With online sharing of documents, this can easily be avoided. As the information shared is privy to the eyes of the recipients and sender only.

Using FaxitFast as the Alternative 

If there is one thing you can take from the above information, then it is the fact that fax machines should in fact be retired. Thankfully, there are way better options available in the market, a major beneficial option being online faxing via FaxitFast.

FaxitFast is a platform that allows users to send and receive faxes online via any email id without the use of a fax machine. As for data security, the platform employs advanced security measures that ensure your documents pass through strong SSL encryptions that make the breach of data absolutely impossible.

So, if you are looking for a faxing alternative to fax machines, FaxitFast is the tool you’ll need to go online.