November 1, 2022
Internet faxing uses email to send documents to a receiving fax machine or allows you to receive a fax as an email. It's so easy you can send a fax directly from Gmail or even send a fax from your phone. The navigation and usability features are tremendous and familiar to most people, but what about those lesser-known features that help change how you send and share documents? Here is a list of the most helpful and least-known features that can take your productivity to a new level.
1. Group distribution
Mass distribution can now send a fax document to many recipients, sometimes up to 20 addresses, all at once. Gone are the days of standing in line, waiting for your turn. FaxitFast, with viable fax numbers, ensures that every recipient on the list receives a copy of their message in their email inbox simultaneously. You can now improve collaboration and focus on your work by ensuring the entire team can find and manage the right message or document in their email inbox when needed.
2. Scheduled delivery
It may seem trivial, but with the introduction of Internet faxing, one of the pain points associated with traditional fax machines is that you need to be in front of the fax machine at the exact time you want to send the fax.
With the ability to schedule the delivery of outgoing faxes, it is possible to ensure that the fax is sent to the correct recipient at the right time, even right after a crucial closing meeting or not. Combine this with the ability to send faxes from your phone or another Internet-connected device, and you'll cut the strings of needing direct access to a fax machine at that critical moment. Schedule fax delivery from your online portal or mobile phone and go about your day with peace of mind knowing your fax won't arrive too early or late.
3. Check for junk faxes
Hordes of unwanted faxes enter your fax machine or your email inbox. So like spam filters, this is where junk faxes are scanned. Junk Fax Check works in two ways: an allow list and a block list. Use an allow list to add approved addresses and numbers to ensure that you only receive documents and messages from these specific numbers. However, it can lock your inbox to only receive notifications from people you know, blocking any new clients or customers.
Block list, on the other hand, allows you to enter specific addresses and numbers to be blocked from online fax services, preventing annoying spammers.
4. Custom Covers
This feature allows you to customize your fax covers with personalized messages or logos.
5. More formats
This feature allows you to send faxes in many formats, such as PDF, Word, JPG, etc.
6. Share large files
Although sending faxes over the Internet is much more than simple file sharing, you can still use file-sharing services. Internet fax uses your email address to send and receive digital documents as a fax to your device or to receive them in your email. However, due to the nature of email, you are likely to hit the file size limit when trying to send a relatively large document or when trying to send a different file type.
Sharing large files is helpful for those who want to send large text documents or even different file types, such as high-resolution images, audio files, spreadsheets, and even videos. Online fax providers that allow extensive file sharing usually have a maximum file size limit, but at 3 GB and above, this extends beyond any file restrictions imposed by your email service. If your service includes bulk distribution, it's possible to send these large files to multiple recipients simultaneously - something other file-sharing platforms might have a problem with.
7. Multiple email addresses
One of the less common features of Internet faxing is the ability to associate multiple email addresses with a single fax line. So, you can create a separate email address for each team member to allow access to online fax functions or portals. Alternatively, supported with multiple email addresses, you can include up to 20 separate individual email addresse to provide access to any team members, who will each receive their inbox and portal—all this while under a standalone online fax subscription.
Continuing with the cost-effective nature of Internet faxing, adding multiple email addresses to a single fax line reduces the number of subscriptions or licenses your team needs. With administrative controls, it's easy to stay in control and grant access to only those who need it, and it's also possible to restrict the functionality of individual email addresses that have been granted access.
8. Fax Storage
Since everything about faxing over the Internet is handled digitally, files are also saved. While some providers require you to store everything in your email inbox, a helpful feature to look out for is an online archive, a dedicated, searchable file storage solution for all your incoming and outgoing faxes sent and received in bulk.
9. Security and Compliance
Faxing over the Internet increases the security of your documents. While only those with access to your inbox can read your faxes, it's also essential to ensure that you provide proper encryption for your documents.
We, FaxitFast, provide several online faxing features to stimulate your productivity. Call us now!